Internship - United Nations Archives and Records Management Section

The United Nations Archives and Records Management Section offers the following internship programme. Organisational Setting and Reporting: The Archives and Records Management Section is seeking interns interested in gaining professional, hands-on experience with archives and records, specifically paper, photo, and electronic/digital materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Archives and Records Management Section. Responsibilities: This opportunity is designed for interns to work with experienced information professionals. Interns will be assigned to the archives or the records management unit based on individual backgrounds and preferences. Interns will work on a variety of projects centred on archival collections and records management activities. Depending on assignment, project tasks may include the following: • Processing and/or cataloguing archival collections and accessioning records • Assisting in the digitization of archival materials • Providing customer service for archives patrons and UN staff • Assisting in the ongoing creation and maintenance of digital and electronic content Interns will also collaborate with staff on social media (Facebook, Flickr, etc.) in the effort to promote archives/records management resources and services. Competencies: Communication: • Speaks and writes clearly and effectively • Listens to others, correctly interprets messages from others and responds appropriately • Demonstrates openness in sharing information and keeping people informed • Asks questions to clarify, and exhibits interest in having two-way communication • Tailors language, tone, style and format to match the audience Teamwork: • Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others • Works collaboratively with colleagues to achieve organizational goals • Places team agenda before personal agenda • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation: • Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view • Establishes and maintains productive partnerships with clients by gaining their trust and respect • Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems • Identifies clients' needs and matches them to appropriate solutions • Keeps clients informed of progress or setbacks in projects • Meets timeline for delivery of products or services to client Education: At least a first-level university degree in information studies (archives, records management) or related field. Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree; be computer-literate in standard software applications; have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views. Work Experience: No professional work experience required. Languages: English or French are the working languages of the United Nations. For the internship advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantaged. Assessment Method: Potential candidates will be contacted by the hiring manager directly for further consideration. Special Notice : A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: * Title of degree you are currently pursuing * Graduation date (when will you be graduating from the programme) * IT skills and programmes that you are proficient in * Top three areas of interest/department preferences * Explain why you are the best candidate for that specific department(s). * Explain your interest in the United Nations Internship Programme In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, only successful candidates will be contacted. United Nations Considerations The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. The application deadline is: June 15 For links to the application form and more details about the Internship programme please visit: https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=24047 https://careers.un.org/lbw/home.aspx?viewtype=IP For more information on the United Nations Archives and Records Management please visit our website: http://archives.un.org/ARMS/ Thank you and best wishes, Paola Paola Casini Chief, Archives Unit UN Archives and Records Management Section 304 E 45th Street FF 105 New York, NY 10017